Privacy policy
Protection of personal data
The Austrian Energy Agency respects the privacy of users. All information is treated confidentially in accordance with the applicable data protection regulations (General Data Protection Regulation - GDPR, Data Protection Act - DSG, Telecommunications Act - TKG). Data will not be passed on to third parties without your consent. Data processing is carried out in any case and in accordance with the applicable legal situation on the basis of the statutory provisions of Section 96 (3) TKG and Article 6 (1) (a) (consent) and/or (f) (legitimate interest) of the GDPR.
The Austrian Energy Agency collects personal data only to the extent necessary for a specific purpose. The data will not be used for any incompatible purpose. Although you can view most websites without providing any personal information, in some cases personal information is required in order to provide the online services you have requested.
An online service on this website is a tool provided on the Internet to improve communication between citizens and companies and the Austrian Energy Agency.
On websites for which such information is required, details in the respective notices provide information on the use of your data.
Contact with us
If you contact us, your data (first name, surname, email and telephone number) will be stored by us for six months for the purpose of processing the inquiry and in the event of follow-up questions, unless other legal bases specify other periods.
Cookies
We use cookies to personalize content and ads, provide social media features and analyze traffic to our website. We also share information about your use of our website with our social media, advertising and analytics partners. Our partners may combine this information with other data that you have provided to them or that they have collected as part of your use of the services. You can find more information on the use of cookies in our cookie information.
Integration of social media platforms
On this website, you can contact X (formerly Twitter), Facebook, LinkedIn, Xing and YouTube. Only when you click on the corresponding buttons will contact be made with the respective server of these platforms and data transmitted. After opening the social media service, the Austrian Energy Agency has no influence on the use of cookies or access to the data collected there.
Newsletter
Newsletters containing current information, information on events, etc. are sent on the basis of your registration in the list of recipients. In each newsletter, you have the option of withdrawing your consent to the processing of your personal data by opting out of the list of recipients.
The following data is collected when you subscribe to the newsletter First name, last name, email. The data is transmitted to our processor rapidmail.
You can revoke your consent at any time by using the unsubscribe option in the respective newsletter or by sending an email to datenschutz@energyagency.at
Events
If you register for events that we organize, we will process the personal data you provide (email, name, company) in order to place you on the guest list for our event as requested. This data is required for administration purposes and may be processed by external processors. If you no longer wish to receive event invitations, you can unsubscribe at any time by sending an email to datenschutz@energyagency.at or in the respective event invitation.
Applications
In the context of online applications for positions advertised by us and unsolicited applications, your data (surname, first name, e-mail and telephone number) will be stored and evaluated for the purposes of the advertisement and application process using the Recruitee program (Recruitee's registered office is Recruitee B.V, Keizersgracht 313, 1016 EE Amsterdam, Netherlands).
Once you select a job offer via Recruitee, a cookie is only set when you click the button to view the job offer. Further information on the processing of applicants' data can be found in Recruitee's privacy policy regarding the online application tool. The personal data required as part of the application process is passed on to other service providers, for example to cloud providers, and processed and accessed by us via the Amazon web services. Data transfer to the USA is possible (server locations in the USA).
Data security
We do our utmost to make your visit and use of our website as safe as possible. Therefore, we comply with the provisions of Article 32 DSGVO to ensure the confidentiality and security of your personal data and take appropriate technical and organizational security measures.
Image and video material
We process the photos and videos taken during our events, in which you can be seen directly or in the background, for follow-up reporting on the basis of legitimate interests for press releases, our newsletters, publications and information brochures as well as for the Austrian Energy Agency's online presence (including social media channels). As a data subject, you can object to this use of your data at any time.
Information about your rights
You have the right to obtain information about the data we hold about you. In addition, you can submit requests to correct your data or restrict the processing of your data if there are any ambiguities that need to be clarified. You can object to the processing of your data. You can submit a request for the deletion of your data. You can request the transfer of your data in a machine-readable format. You can submit a request against exclusively automated decision-making, except in cases of processing based on consent, contract or existing legal bases for processing.
You can withdraw any consent you have given. The consequences may be that the interests you have disclosed are not processed.
Duration of storage of personal data
Business transactions in general
For tax and corporate law reasons, business-related documents must be stored for seven years in accordance with Section 132 BAO (Federal Fiscal Code) and Sections 190, 212 UGB (Austrian Commercial Code).
Recruiting and employment relationships
In addition to the Equal Treatment Act and the Disability Employment Act, which each stipulate a six-month retention period, the three-year retention period pursuant to Section 1486 of the Austrian Civil Code (Allgemeines Bürgerliches Gesetzbuch, ABGB) must generally be observed due to possible reciprocal claims for damages following unsuccessful job interviews.
During and after the employment relationship, various specific retention periods must be taken into account in addition to the seven-year retention period resulting from wage tax and tax obligations in accordance with Section 132 (1) BAO, up to the general obligation to retain employment data for 30 years in accordance with Section 1478 ABGB.
Procurement procedure
Notwithstanding the requirements under public procurement law to retain data from the award procedure for at least three years or, in the case of the subsequent contractual relationship, for the term of the contract, the long limitation period under civil law of 30 years pursuant to Section 1489 of the Austrian Civil Code (ABGB) must be observed in accordance with the judgment of the ECJ (European Court of Justice) of 26.11.2015, Case C-166/14, MedEval.
Inquiries and mere contact without any other legal basis within the meaning of the DSGVO
Such personal data will be deleted after the triggering process has ended.
Data in connection with processing by public authorities
In connection with federal processing activities, data must be stored for ten years in accordance with Section 25 Paragraph 3 of the Office Regulations, unless the specific content of the file or legal provisions require longer storage (Federal Archives Ordinance).
Data protection authority
You can submit any claims as a complaint to the data protection authority.
On the website of the data protection authority dsb.gv.at you will find further information, FAQs and all relevant legal bases for data protection in Austria.
Austrian Data Protection Authority
Barichgasse 40-42
1030 Vienna
Phone: +43 1 52 152-0
Email: dsb@dsb.gv.at
Internet: dsb.gv.at
Your contact person
Data Protection Officer: Dr. Sonja Hebenstreit, Attorney at Law, Herbst Kinsky Rechtsanwälte, 1010 Vienna, datenschutz@energyagency.at